Saturday, September 20, 2014

Adding a Picture and/or Documents to Family Search

Now that we have deleted or unlinked a picture in family search, lets see how to add a picture or document.

For today's example, I am going with some pictures and documents on the Libertini Line.
In this lesson we are going to:
(1) Download photos and documents into a person's file in FamilySearch.
      (a) Review the Guidelines from the LDS Church on submitting photos.
(2) Place the documents into the document folder of a person's file in FamilySearch.
      (a) Titling a document or picture in FamilySearch.
(3) Restricted Photo in FamilySearch.
(4) Adding/Editing/Removing a Tag from a photo in FamilySearch.

Now for the pictures that we will place in Family Search that will go under Joseph Salvatore Libertini.

Now I know that some people find this picture uncomfortable (like my wife), but I put this one in for an example of what a restricted photo is in FamilySearch.  Some background with this picture...This photo is important to the deceased's son because he thinks of it as his "last memory" of his father.  To him, it is sentimental.

And here are some document stored in the picture (JPEG) format.

Downloading photos and documents into a person's file in Family Search
Once you have chosen the picture and documents, and have scanned them to a JPG (or JPEG) file, you are ready to go to to Family Search.

Log in on Family Search and go to the person to whom you want to attach the pictures.  Next click on the Memories tab which will take you the above screen.
Scanning down on the left of the above picture, you see the Photos section with a + Add underneath it. Click on the + Add.

Notice up at the left side of the screen it states, Add Photos to Joseph Salvatore Libertini.  Over to the right you see Add Photos.   You are ready to add photos for Joseph Salvatore Libertini.  Click on the plus sign in the middle of the screen.

Before you do that, take a minute to read the guidelines that the LDS Church has (see below).  They will help you understand what is allowed and what is not.

Principles for Photos
FamilySearch Photos should allow individuals to share photos of ancestors that help the family come to know and love one another. The following overall principles should apply to photos:

Appropriate. Photos should support appropriate standards of modesty and virtue.
Relevant. They should support a family history purpose.
Heart-turning. They should support individuals coming to know and love their ancestors.
Noncommercial. They should not advertise or promote products. They should not infringe on intellectual property rights.

Photo Screening Policy Guidelines
No nudity or immodesty. Clothing should be zipped and buttoned properly.
No sacred or other religious clothing is allowed if it is displayed in a way that desecrates an associated religious belief.
No cross-dressing.
No body shots without a head or face.
No product or website endorsements. Logos and wording on clothing or on billboards, trucks, etc. will be evaluated individually.
No profanity.
No images of illegal acts, products, or services. This includes drugs.
No vulgarity or vulgar gestures.
No expressions of hatred or discrimination.
No images of violence and mutilation.
War, hunting, and fishing photos will be evaluated individually.
Photos with piercings and tattoos will be evaluated individually.
No promotions of racism.
No promotions of current productions, causes, or charities.
No commercial photos. The only exceptions are:
You have legal rights to the photo.
The copyright has expired.
Photos edited in such a way as to make them inaccurate, false, or misleading are not allowed.
Any group shot that contains even one individual that violates any of the guidelines in this document is not allowed.

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The + Add button brings up your last open file folder on your computer.

On my example, it took me to the last folder I was in, which was picture.  Go to the file folder on your computer where you keep your pictures and/or documents.  For most of Window 8.x computers it should be in the Picture file folder as seen on the left side of the screen. Once you find the folder, hold the Ctrl key down (in Window OS computers), and click on the photos and/or documents you want to add.  Then click on the Open button at the bottom right of the screen.

Now you see the group of photos you added to the photo file in FamilySearch.  Next click on Add Photos (upper right corner of the previous screen shot.) In the next screen you will be able to see the images have been added.

Here are the photos and documents I sent to Joseph Salvatore Libertini.  Notice at the top I have 11 items in this photo folder.  If you scroll down....

To see all of the photos in this file, click on the little blue More... in the lower left corner.

To go back to the original screen you would click on the Less... in the lower left hand side of the screen.

Placing a document into the document folder of a person's file in FamilySearch

Click on one of the documents in the person's file that you want to move the document folder.
After you click on it you will get...

In the above example, look for the red circle (which I added) around DETAILS.  Click on it to bring up the detail of the picture.

This is handy to know.  This gives you the name of the photograph, the name of the person who submitted it, and at the bottom, you see the word Document with a little square before it.  When the square is unchecked, it means that the document is considered to be a photograph.  When you check it, is signifies that this is a document, and moves it to the document folder of this individual. [ Note that when you click on the square, the screen may go blank for a minute while it takes and updates the file.]

Once it comes back after you check the little box (see red arrow I added).  It is now a document.  

To double check this, click on Joseph Salvatore Libertini (LC8M-FJM) at the top of the page by the green head (in the above screen shot), which will take you back to the main section.

As you can see, FamilySearch moved it down from the photos to the documents file folder.

 Now we want to title this document.  See the red arrow.  Click the Click to edit the title.

 It opens up a text area for you to type the title of the document.  (Note that I try to keep the title close to what I save it under as a file when I scanned it in.)  (Also, when I save this screen shot, I accidently put this and the next screen shot in grayscale.  FamilySearch does not do this.  Sorry...)
You type in the title, then over on the very right below the text box are two buttons, the left is a X, and the right is a box with a check in it.  To cancel the title click on the X.  To save the title to the document, click on the box with a check in it.  Since I want to save it, I clicked the box with a check in it.  Also note that adding a title to the document is the same when you add a title to a photo.
Notice the title.  If you need to changes something in the title.  Just click on the title area and it will reopen the text box back up for you to change it.  Make sure you click on the box with a check on it to save your changes.
Going back to the main screen, you now can see your document with a title on it.

Doing the same for the other documents, I have all three now in the document folder.

Restricted Photos in FamilySearch

As I mentioned earlier one of the photos I uploaded into FamilySearch was made of Joseph Salvatore Libertini in his casket.  Initially, the photo went through without a problem.  But the next day I found that it has been restricted.  See the photo below.

After further investigation, I found that since I am the one that submitted the photo, on the main photo page I get the above.  This is only visible underneath my Sign In.

When I go to Joseph Salvatore Libertini's Photo signed in as me, I can see the complete photo (see the red arrow below.)

When I have logged in  underneath my wife's sign in, I found that the photo is blank with restricted written across it in both the general photo file, and Joseph Salvatore Libertini's file.  I did send off a email requesting further guidance in this matter, but have not received anything back yet. So just be aware.  If you have any questions please contact me or the help line.


Adding, Editing, Removing a Tag in FamilySearch

From the screen shot below, you see several photos with red circle with a white '!' in the middle.

When you pass your mouse pointer over the red circle ! you will see the message, This photo is not tagged.

Now I am sure you area asking yourself, "What is a tag?"

I could not find a glossary to look for their definition, so this is my guess.  A tag pertains to a specific person in the photo to which FamilySearch is able to link that person in the photo with a person in FamilySearch.  For our example, we are going to take Joseph Salvatore Libertini's wedding picture. It is the one on the above screen shot in the far right.  I click it to get the screen shot below.

So back to the Wedding Picture. We click on the Wedding Picture which takes us to the following screen.

You click on the screen and will find the above.  You can move the circle around to each individual you want to tag.  You can make the circle bigger or smaller to fit the bust of the pt you are tagging. These tags you choose become will also become the pt's main photo on their personal information page.

Choose the person you want tag.  A gray box will appear below the photo.  You type in the pt's name in the box.  Try to make sure that it is the pt's complete name.

As with the document, you can go back and change the title of the picture by clicking on the title to edit it.  The edit box with the title name will appear.  Make the additions or corrections you need to and then make sure to click on the box the check in it to the right of the edit title box.

After you typed the person's name in the box and hit enter, you will see the person's names over to the right.  The '!' indicate that this person has not been attached to a family history tree.  Next you click on the pt's name in the right. After you click on the name, you will see:

(If you need to remove the tag, say you realize this is not the person you thought, then simple click REMOVE TAG,  and it will remove the tag from the picture for you.

Note you need to have at least one tag to link this picture with a person on FamilySearch.

You will want to chose FAMILY TREE.

When you choose FAMILY TREE, a screen will appear asking you to either place the pt's PID (Personal Identification Number....XXXX-XXX), or you can search the pt's by name if you don't know the PID.  

Note, it is easier to take and find the individual if you have the PID number than searching for the person in the database.

For the purpose of this exercise, we have the PID number.  After putting it in and clicking link, a screen will appear asking you if this is the right person.  If it is, you can attach this picture to that person's memories file by clicking attach, or you can cancel if it is not.

Below shows that once the picture has been attached to the right person, the '!' disappears.

The other people in the picture are not known, so we are not going to tag them.

You can always go back at a later date and add people in the picture you don't know now.